Organization Setup
Create your organization, configure the first operational settings, and invite your first teachers.
Who this is for
Organization Admins setting up a new Speakly.PRO school or turning an existing account into an organization.
What this page answers
- How do I create the organization correctly?
- Which settings matter before teachers start working?
- What is the minimum setup for day one?
Prerequisites
- an account with the Organization Admin role
- the school name, currency preference, and initial billing owner
Organization Admin vs. System Admin
The Organization Admin role is the main school-management role inside Speakly.PRO. Organization admins can manage teachers, students, groups, billing settings, learning paths, analytics, and organization settings for their school.
Platform support work is handled outside the school workspace by the Speakly team. Teachers and school managers should use Organization Admin when they need school-level access.
1. Create the organization
During onboarding, choose the Organization Admin role and enter your organization name.
2. Configure the defaults before inviting staff
Open My School → School settings and set the values that should apply by default:
- organization name
- currency display
- default lesson, homework, and exercise costs
- low-balance alert threshold
These defaults give teachers a consistent starting point. You can refine them later.
3. Purchase an initial token balance
Go to Accounting or Billing before teachers begin AI-assisted content work. A shared token balance avoids a blocked first week for lesson generation and other paid actions.
4. Invite the first teachers
Use My School → Teachers or Team to generate invite codes tied to teacher email addresses. Each invited teacher should:
- register with the code
- complete the teacher profile
- set teaching languages and availability
For the full staff onboarding workflow, continue to Use Case: Onboarding a New Teacher.
Teacher Lesson Summary Recipients
On My School → School settings you can configure where the platform forwards each teacher-facing post-session summary. Every time a class-type live session completes with the Post-Session Summary toggle on, one email per lesson is sent to the recipients you list here — useful for academic directors, mentors, or quality reviewers who do not log into the platform.
- Recipient email addresses — up to 20 addresses, one per line (or comma-separated). Leave empty to keep summaries in-app only.
- Translation language override — by default each teacher's summary arrives translated into their own native language. Pick a language here to force every summary into the same language instead, useful when school admins read summaries in a shared working language that differs from the teaching staff's.
The recipient list receives teacher summaries only. Student summaries still go to the students themselves. If the recipient list is empty, teacher summaries remain visible only to org admins inside the app.
Missing Lesson Material Alerts
On My School → School settings, configure Missing Lesson Material Alerts so teachers and admins can see when upcoming lessons do not have prepared material.
Use these alerts before a teaching week starts:
- Teachers can spot lessons that still need content.
- Org admins can monitor preparation across the school.
- Dashboard warnings help teams fix missing material before students arrive.
Missing lesson material alerts are preparation warnings. They do not replace the teacher's own review of lesson quality.
5. Confirm the organization is operational
Before you hand work over to teachers, verify:
- billing is configured
- a shared token balance exists
- default costs are set
- at least one teacher has joined successfully
Related pages
- Teacher Management for the ongoing staff workflow
- Accounting & Billing for purchases and cost configuration
- Analytics & Reports once the organization is active