Materials Library
Upload reusable school materials and use them as trusted context for Ask AI and lesson creation.
Who this is for
Teachers and school teams who want to reuse their own texts, PDFs, images, and reference materials inside Speakly.PRO.
What this page answers
- What belongs in the Materials Library?
- How do I add materials?
- What do material statuses mean?
- How do materials connect to Ask AI?
What the Materials Library is
The Materials Library is a shared school workspace for reusable teaching sources. Materials belong to your organization, so teachers in the same school can build lessons from the same approved references without uploading the same file repeatedly.
Use it for:
- course book excerpts you are allowed to use
- school-owned worksheets
- placement-test source texts
- reading passages
- images for speaking prompts
- internal teaching notes
Only upload materials your school has the right to use. The library makes reuse easier; it does not change copyright or licensing responsibilities.
1. Open the library
Go to Materials Library from the platform sidebar.
The page shows active materials by default. Use search and filters to find a source by title, type, or status.
2. Add a material
Click Add material. You can:
- drop a PDF or image file
- click to browse for a PDF or image
- paste plain text or Markdown into the dialog
Add a title if the automatic title would not be clear for other teachers.
3. Wait for processing
After upload, Speakly.PRO indexes the material so Ask AI can use it. The status badge shows where the material is in that process:
| Status | Meaning |
|---|---|
| Pending | The material has been accepted and is waiting for processing. |
| Processing | Text, assets, or searchable chunks are being prepared. |
| Needs review | The platform needs teacher confirmation before indexing can finish. |
| Ready | Ask AI and lesson workflows can use the material. |
| Failed | Processing did not finish; review the error and reindex or upload again. |
For some PDFs, Speakly.PRO may recognize the text but ask whether to keep extracted images. Confirm the assets you want to preserve, or index the PDF as text only.
4. Review the material detail page
Open a material to inspect:
- source type and status
- recognized text or Markdown
- extracted assets, when available
- processing errors or review prompts
Use Reindex when you need the searchable context rebuilt after a processing issue.
5. Use materials with Ask AI
When a material is Ready, use it from the Lex Editor's Ask AI panel as source context. Ask AI can use library material to:
- summarize a source for a target CEFR level
- turn a text into a reading lesson
- create comprehension questions
- extract vocabulary and examples
- build speaking or writing prompts from an image
- adapt school-approved materials into homework
Ask AI can also return source references so you can check where the generated content came from before publishing.
6. Clean up old materials
Move unused materials to trash when you do not want teachers to pick them accidentally. Restore them if they are needed again. Use permanent delete only when the material should be removed from the school library completely.