Student Management

As an OrgAdmin, you have visibility into every student enrolled across your entire organization, not just those assigned to you personally. This page covers how to view students, manage enrollments, transfer students between teachers, and perform bulk operations.

Viewing All Students

Navigate to My School > Students to see every student in your organization. Unlike teachers, who only see their own students, you see the complete picture.

Student List

The student list displays:

• Name and profile photo
• Email address
• Enrolled courses (with course names)
• Assigned teacher for each enrollment
• Progress overview (completion percentage)
• Last activity (most recent login or lesson completion)
• Status (active or inactive)

Filtering and Sorting

The student list supports several filters to help you find specific students:

• By course -- show only students enrolled in a particular course.
• By teacher -- show only students assigned to a specific teacher.
• By enrollment status -- pending, accepted, or rejected.
• By activity level -- active in the last 7 days, 30 days, or inactive.
• By group -- show students belonging to a specific student group.

You can combine filters. For example, show all inactive students in "Spanish A1" assigned to a specific teacher.

Enrollment Oversight

Understanding the Enrollment Flow

Students can be enrolled through three methods:

As an OrgAdmin, you can see and manage enrollments created through any of these methods, regardless of which teacher initiated them.

Reviewing Pending Enrollments

When students submit join requests or use invite codes, their enrollments start in pending status. Teachers typically handle their own pending enrollments, but as an OrgAdmin you can step in:

1. Navigate to My School > Students and filter by Status: Pending.
2. Review the student's information and the course they want to join.
3. Accept to activate the enrollment or Reject with an optional reason.

Enrollment Details

Click any enrollment to view its full details:

• Student information -- profile, contact details, language level.
• Course information -- course name, CEFR level, lesson count.
• Assigned teacher -- the teacher responsible for this student in this course.
• Custom costs -- any overrides to the default lesson, homework, or exercise costs.
• Progress -- lessons completed, scores, homework status.
• Problem zones -- areas flagged by the teacher where the student struggles.

Student Transfers Between Teachers

One of the most important OrgAdmin capabilities is the ability to transfer a student from one teacher to another. This is useful when:

• A teacher leaves the organization.
• A teacher's schedule is full.
• A student requests a different teaching style.
• You are rebalancing workloads across teachers.

Bulk Operations

For large organizations, managing students one at a time is impractical. Speakly.PRO supports several bulk operations.

Bulk Status Changes

Select multiple students from the student list using the checkboxes and apply a status change to all of them:

• Accept all -- approve multiple pending enrollments.
• Pause all -- temporarily suspend access for selected students.
• Transfer all -- move multiple students to a different teacher.

Identifying At-Risk Students

The platform automatically flags students who may need attention. As an OrgAdmin, you can view these flags across the entire organization.

Warning Indicators

Taking Action

When you spot an at-risk student:

1. Check whether their assigned teacher is aware of the situation.
2. If the teacher is unresponsive, consider transferring the student.
3. Send a direct message to the student with encouragement or an offer to help.
4. For group-wide issues, investigate whether the course content or scheduling may be the root cause.

Managing Premium Access

As an OrgAdmin, you can grant or revoke free premium access for individual students without requiring them to purchase a subscription.

Granting Premium

1. Navigate to My School > Students and find the student.
2. Open the student's profile or enrollment detail.
3. Click "Grant Premium".
4. The student immediately receives premium features (ad-free experience, extended vocabulary capacity, priority homework review, premium marketplace content).

Revoking Premium

1. Open the student's profile.
2. Click "Revoke Premium".
3. The student returns to the standard feature set. Any content they accessed during the premium period remains available.

Frequently Asked Questions

Can I enroll a student in a course taught by a specific teacher?

Yes. When creating a direct enrollment, you select both the course and the teacher. The student is assigned to that teacher's section of the course.

What happens when I transfer a student to a new teacher?

The student's enrollment, progress, scores, and lesson history are fully preserved. Only the teacher assignment changes. The student and both teachers receive notifications about the transfer.

Can I see a student's individual lesson scores?

Yes. Open the student's enrollment detail view and navigate to the Progress tab. You will see scores for every completed lesson, broken down by skill (speaking, listening, reading, writing, grammar, vocabulary, engagement).

How do I remove a student from the organization entirely?

Open the student's enrollment and choose Remove. If the student is enrolled in multiple courses, you need to remove each enrollment individually, or use the bulk removal option from the student list.

Can students belong to multiple courses and multiple teachers?

Yes. A student can be enrolled in as many courses as they want, each with a different teacher. The student list shows all enrollments for each student.