Use Case: Onboarding Teachers

Prerequisites

• OrgAdmin access to platform
• New teacher contact information

Phase 1: Preparation

Step 1: Verify Organization Settings

1. Go to "My School" -> "Settings"
2. Confirm organization name, contact information, default timezone, and billing setup
3. Configure teacher defaults: default token allowance, standard course templates, shared resources access

Step 2: Generate Invite Code

1. Navigate to "My School" -> "Teachers"
2. Click "Generate Invite Code"
3. Configure:
   • Role: Teacher (or OrgAdmin if applicable)
   • Quantity: 1 (specific to this teacher)
   • Email Association: New teacher's email
4. Generate code
5. Copy code and invitation link

Phase 2: Invitation and Initial Setup

Step 3: Send Invitation

Share the platform URL and invite code with the new teacher. Include:

• The invite code
• A link to the platform
• Orientation meeting date/time

Step 4: Teacher Self-Registration

The teacher's setup process:

1. Click platform link, click "Sign Up" or "Join Organization"
2. Enter invite code
3. Fill in profile information, set password, verify email
4. Complete profile: upload photo, write bio, list teaching languages, add credentials, set availability

Step 5: Verify Teacher Setup

1. Go to "My School" -> "Teachers"
2. Find new teacher in list
3. Verify:
   • Profile complete
   • Email verified
   • Role assigned correctly
   • Organization assigned
   • Token balance allocated
4. Check invite code status: should show "Used", linked to teacher account

Phase 3: Orientation and Training

Step 6: Platform Training

Session 1: Content Creation (45 min): Create a test course, build a sample lesson, add exercises, use AI generation, preview as student.

Session 2: Student Management (30 min): Enroll test student, assign homework, grade submission, send message, view analytics.

Session 3: Advanced Features (30 min): Schedule live session, use vocabulary tools, marketplace basics, billing and tokens, reports and analytics.

Phase 4: First Week Activities

Step 7: First Course Creation

1. Choose course topic, define learning objectives, outline structure
2. Build first 2-3 lessons using provided templates
3. Preview all content, test exercises, get feedback
4. Set to "Published" and enroll test students

Step 8: First Student Interaction

1. Create or use test student account
2. Enroll in teacher's course
3. Complete a lesson and submit homework
4. Teacher grades the homework, provides feedback, sends message, views progress

Troubleshooting

Technical Difficulties

Issues: Cannot access platform, invite code not working, profile will not save, confused by interface.

Solutions: IT support hotline, screen sharing help, alternative access methods, additional training.

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Next Steps

• Creating Courses - Deep dive into course creation
• Managing Enrollments - Student management
• School Guide - Comprehensive reference